Department of Education

ScreeningScreening for Criminal History ‹ Information for prospective employees

Information for prospective employees


Information for Prospective Employees

General Information

Screening Clearance Number (No Screen, No Start)

Prior to commencing employment in a public school or other Department of Education worksite, all prospective employees must have a current National Police History Check (criminal record check) processed through the Department’s Screening Unit, and be issued a Screening Clearance Number (SCN).  An SCN is generated by the Department’s Screening Database once the NPHC has been processed and the person has been cleared. You will receive a letter of clearance from the Department which includes the SCN and date of clearance. Applicants who provide their mobile number on their NPHC application will instantly receive an SMS from the Department’s Screening Unit as soon as they have been cleared, which will include their SCN.

Nobody is able to commence with the Department until their NPHC has been finalised and they have been issued with a current SCN (this policy position is known as ‘No Screen, No Start’).

The Department does not accept police clearances from any other agency for employees or volunteers; this includes the National Police Certificate which is applied for at an Australia Post Office.  The only exception is in the case of teachers and school leaders who are usually screened by the Teacher Registration Board of Western Australia (TRB).  Please refer to the information below for further details.

To assist you in obtaining your SCN sooner, the option to complete your NPHC application online at any time is now available.  For detailed information on the criminal history screening process, visit the main Screening website.

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Information for Teachers

In relation to pre-employment probity checks, all Teachers must have a:

  1. Department of Education National Police History Check (criminal record check) processed through the Department’s Screening Unit that is less than 12 months old at the time of commencement; and
  2. Current Working With Children card (or a receipt to show an application for a WWC card has been lodged).

The Department will accept a criminal record check that has been processed by the TRB as long as the TRB clearance is less than 12 months old at the time of commencement.  If you have a criminal record check (also called a Fit and Proper Assessment) from the TRB, and it is less than 12 months old, please call or email the Department’s Screening Unit on 9264 4477 or screening@education.wa.edu.au to request a screening profile to be created, or updated, and a Screening Clearance Number to be issued to you.  This also applies to recent graduates who have just been registered with the TRB.

Once a new Teacher has commenced working for the Department, their screening remains valid unless they have a break-in-service of twelve (12) months or more.  This also applies to casual/relief teachers.  If a Teacher reaches a period of more than 12 months without working for the Department, they will need to have a new NPHC, and be cleared, before they can be re-employed.

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Information for Non-teaching staff

In relation to pre-employment probity checks, all non-teaching staff must have a:

  1. Department of Education National Police History Check (criminal record check) processed through the Department’s Screening Unit that is less than 6 months old at the time of commencement.

In many instances, a Working With Children check will also be required, depending on the nature and location of the role.

Non-teaching staff includes:  education assistants, school gardeners, school cleaners, Aboriginal and islander education officers, clerical staff, public servants, school psychologists, swimming instructors, etc.

Once a new non-teaching staff member has commenced working for the Department, their screening remains valid unless they have a break-in-service of six (6) months or more.  The only exception is in the case of swimming instructors, who are allowed to have a break-in-service of up to 12 months due to the seasonal nature of their employment.  If a non-teaching employee reaches a period of more than 6 months without working for the Department, they will need to have a new NPHC, and be cleared, before they can be re-employed.

Information for prospective employees
http://det.wa.edu.au/screening/detcms/navigation/screening-for-criminal-history/information-for-prospective-employees/

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