Department of Education




PoliciesCorporate managementCommunity relations ‹ Community Use of School Facilities and Resources in Public Schools

Community Use of School Facilities and Resources in Public Schools

3 Procedures

3.1 Principal's responsibilities

Applications for use of school facilities and resources must be approved by the principal and formalised through a written agreement signed by the school principal and a representative of the user group (see Appendix A). Principals are authorised to enter into contracts for the supply of services (in this case the use of school facilities and resources) up to a value of $20 000.

The principal must:

  • make premises available for the conduct of Commonwealth, State and Local Government elections and the conduct of emergency welfare exercises;
  • consult with School Councils to establish the schedule of fees or charges to be applied for the hire or use of school facilities and resources (Refer to 6.3 Determining the Cost of Hire);
  • keep a record of all licences, accidents, damage;
  • deposit fees generated from the use of school facilities in the school bank account (refer to Financial Management in Schools: Finance and Accounting policy).
  • undertake a risk management assessment of the user group;
  • use professional judgement to ensure occupational health and safety needs are met for all users; and
  • clearly specify the security responsibilities to the users of school resources and facilities.

The final authority for the extent to which TAFEWA colleges will have access to an individual school will rest with the school Principal.

Changes to existing arrangements that enable TAFEWA colleges to access school facilities will be staged to ensure the impact is not onerous for the parties or TAFEWA clients.

Principals and managers must confirm that all Department employees, volunteers, visitors and external providers in child-related work have applied for or hold a valid Working with Children Check in accordance with the Department's Working with Children Checks in Public Schools policy available from the Our Policies website at

Community Use of School Facilities and Resources in Public Schools

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