Department of Education

Child Protection

Protective Behaviours - Skills for Life
Protective Behaviours - Skills for Life

Child Protection

Children in Care


The Memorandum of Understanding (2013) between the Department of Education and Department for Child Protection and Family Support (now Department of Communities, Child Protection and Family Support (CPFS)) and the Department’s Child Protection policy requires the provision to CPFS of a Documented Education Plan (DEP) for children who are in the care of their Chief Executive Officer (CEO) (child in care).

There is no requirement to provide a plan to CPFS once a child has left care at age 18.

How is the school notified that a student is a child in care of the CEO?

For existing enrolments, and where a child has come into provisional protection and care, the CPFS child protection worker should send the school principal a School notification of a child in the care of the Department for Child Protection and Family Support (Form 587) within 30 working days.

How is the school notified when a child is no longer in the care of the CEO?

CPFS should notify a school in writing (or using form 585) if there is a change in the child’s circumstances such as their care arrangement with the Department ceasing or a child’s orders changing to a Special Guardianship Order (SGO).

A SGO will give the carer(s) all the duties, powers, responsibilities and authority which, by law, birth parents have in relation to their own children and remain in place until the child turns 18. The child is no longer in the care of the CEO, the special guardian will be able to carry out all parental functions without having to consult the Department (CPFS). CPFS does not require a DEP for children on SGOs.

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Documented education plans for children in care

The Department of Education is committed to providing the best possible education outcomes for children in the care. According to the Department’s Child Protection policy and procedures for principals (s3.15), principals must:

  • verify that a Documented Education Plan (DEP) is developed within 30 working days of receiving Form 587 from CPFS stating that a child is in care;
  • provide a copy of the completed DEP to the CPFS child protection worker and other key stakeholders;
  • record on Integris the date when the DEP was forwarded to CPFS and the date it is due for review;
  • review the DEP at the commencement of each school year once advised by CPFS via Form 587 that the child is still in care;
  • review the DEP at least twice yearly; and
  • review details for a child in care monthly in Integris as required in Reporting Requirements of Schools.

Principals should ensure that appropriate levels of support are provided to teachers to prepare documented education plans.  

Children in care for whom there are no current concerns

For children in care for whom there are no current concerns, a practical approach should be adopted.  In this instance the documented education plan for children in care coversheet should be completed and emailed to CPFS.

Children in care for whom adjustments are required

For children in care for whom adjustments are required, the relevant sections of the documented education plan for children in care coversheet should be completed and an individual documented education plan attached and emailed to CPFS. The SEN planning function allows teachers and school administrators to create education plans for students with special education needs.

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Recording details for children in care in Integris

In accordance with our MOU with CPFS, children in care enrolled in our schools are required to have documented education plans which are reviewed at least twice a year and copies provided to the CPFS child protection worker.  This information is included in our annual report and must be entered accurately on Integris. 

As per Reporting Requirements, schools are responsible for updating the details of each child in care in Integris including:

  • whether the child in care is no longer in care (review monthly);
  • the date the documented education plan was developed and forwarded to CPFS; and
  • the date the documented education plan will be reviewed (twice a year).

To assist schools with the above responsibilities, we have a factsheet on updating Integris details and email addresses for CPFS district offices.

If a school requires further assistance on how to enter Integris data, please contact the Customer Service Centre:

  • Metropolitan Schools: 9264 5555
  • Regional Schools: 1800 012 828
  • Email: customer.service.centre@education.wa.edu.au
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Documented education plans for children in care referred to Participation

The following process is to be followed in relation to documented education plans for children in care referred to Participation:

  1. An Individual Pathway Plan (IPP) is considered to be a documented education plan for students working with the Participation teams who do not have an approved Notice of Arrangements (NOA).
  2. Engagement and Transitions Managers will add a query to the Request for Assistance form to confirm that a student is in the care of the Chief Executive Officer of the Department of Communities, Child Protection and Family Support (CPFS).
  3. The Engagement and Transitions Manager will request a copy of the most recent documented education plan/attendance plan from the school in which the student was last enrolled.
  4. The Engagement and Transitions Manager will confirm the care status of a student with the local CPFS office or with the Principal Education Officer CPFS, if required.
  5. The Principal Education Officer will provide the Engagement and Transitions Manager with a contact list of relevant CPFS staff, if requested.
  6. The Engagement and Transitions Manager will complete an IPP in consultation with the student, the carer, the school and with CPFS.
  7. The Engagement and Transitions Manager will email the IPP, including the date it will be reviewed, to the school contact person with a request to forward the IPP to CPFS.
  8. The school will forward (email) the IPP to CPFS and will record on Integris the date the IPP was forwarded to CPFS and the date it will be reviewed. 

 

For further assistance:

If a school requires further assistance regarding the process of developing and submitting a documented education plan to CPFS, please contact Statewide Services on:

Phone: 9402 6124
Email: child.protection@education.wa.edu.au

Children in Care
http://det.wa.edu.au/childprotection/detcms/inclusiveeducation/child-protection/public/children-in-care/children-in-.en

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